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BY-LAWS
OF
THE RYE-COLORADO CITY SADDLE CLUB
JANUARY 10, 1991
Rev. Feb. 12, 2009
ARTICLE I
NAME
The Saddle Club shall be known
as the Rye-Colorado City Saddle Club, sometimes
called the RCC Saddle Club, and shall have its
headquarters located in Colorado City, Colorado.
The RCC Saddle Club colors
shall be Teal and Tan.
ARTICLE II
PURPOSE
The purpose of the RCC Saddle
Club is to promote horsemanship, provide equine
activities for its members, promote community
interest in equestrian activities and promote
community knowledge and awareness of equine
value.
ARTICLE III
MEMBERSHIP
Regular adult membership in
the RCC Saddle Club shall be granted to persons
18 years of age and over, accompanied by one
year’s due, and signed liability waiver. The
Board of Directors may for sufficient cause
decline acceptance of any membership.
A regular membership in
the RCC Saddle Club, held by an adult member,
entitles that person's spouse and all persons
under the age of 19, in that member's family or
residing in the home, to be members of the RCC
Saddle Club.
A person under the age of 19
may become a member in the RCC Saddle Club by
submitting an appropriate application
accompanied by one year's dues. This application
must:
- Grant parental permission for applicant
to be a member of the RCC Saddle Club.
- Relieve the RCC Saddle Club of any and
all liabilities pertaining to applicant.
- Be signed by parents or legal guardian.
Regular membership and signed
liability waiver in the RCC Saddle Club,
entitles the member to participate in all RCC
Saddle Club sponsored activities and events. A
member may use the RCC Saddle Club arena and
grounds, other than during regularly scheduled
events.
ARTICLE IV
MEMBERSHIP DUES
Yearly membership dues in the
RCC Saddle club shall be $30.00 for regular or
family memberships, subject to increase by the
Board of Directors.
There shall be no prorating
dues. The full amount must be paid for all or
part of a year. In order to be a member with all
associated privileges, dues are payable January
1st. Dues are delinquent after March 1st and
will be assessed a $10.00 late fee to renewing
members.
Non-payment of dues by March
1st will automatically terminate membership
status and all privileges thereof. Should such
person be an officer or member of the Board of
Directors, the remaining members of the Board of
Directors shall immediately appoint a
replacement to complete the remaining term of
said office or position.
ARTICLE V
MEETINGS
Regular monthly meetings of
the RCC Saddle Club will be held on the second
Thursday of each month, at a time and place
which shall be determined by the Board of
Directors. A regular meeting may, on occasion,
be vacated by the unanimous vote of the Board of
Directors, provided sufficient notification be
given to the membership.
An annual meeting of the RCC
Saddle Club shall be held on the second Thursday
in February, for the purpose of electing
officers and members of the Board of Directors.
Special meetings of the RCC
Saddle Club may be called by the President. If
three (3) or more members of the Board of
Directors request a special meeting, the
President shall comply with said request, for
the purpose of considering any matter which
cannot wait until the regularly scheduled
meeting.
During executive meetings of
the Board of Directors the Secretary shall keep
a record of said meetings, which shall be placed
into the permanent records of the RCC Saddle
Club.
ARTICLE VI
OFFICERS AND ELECTIONS
The RCC Saddle Club shall
have the following officers: President,
Vice-President, Secretary and Treasurer. At the
discretion of the Board of
Directors, the office of
the Secretary must be split into two separate
offices; one of Recording Secretary and one of
Corresponding Secretary.
The term of Offices or
Positions shall be two (2) years. The election
of Offices and Positions shall be elected by the
membership present.
The RCC Saddle Club shall have
a Board of directors composed of five (5)
members. The President and the Vice-President
shall occupy two (2) of these Board positions.
There shall not be more than
one member of an immediate family serving on the
Board of Directors at any one time.
At the regular January meeting
a nominating committee shall be appointed by the
Board of Directors. This committee shall consist
of three (3) members who are not officers or
members of the Board of Directors of the RCC
Saddle Club. The nominating committee shall
prepare a slate of candidates for each elective
Office and Position. The slate of candidates
shall be presented to the membership at the
second January meeting.
Nominations from the floor may
be made for any elective Office or Position at
the Annual February meeting. Nominations for
each elective Office or Position shall be called
for separately. When there is more than one
Office or Position to be elected, each is to be
a separate vote. In case of any ties, the Board
of Directors shall flip a coin.
Any person nominated for an
elective Office or Position shall have been an
active member of the RCC Saddle Club for the
proceeding year. (Reference Membership
Dues/paragraph 2).
A voting member shall be
defined as; any current member who is 14 years
of age or older.
All voting for the election of
positions to the Board of Directors and other
Offices shall be by secret ballot. Ballots shall
be counted by three (3) members who are not
themselves nominees or immediately related to
nominees. The candidate receiving the highest
number of votes shall be declared the winner of
that Office or Position. The elective results of
each Office or Position shall be announced
separately.
A member of the Board of
Directors of the RCC Saddle Club may only be
removed for sufficient cause. A hearing shall be
held at either a regular or special meeting to
determine whether any cause be sufficient to
warrant removal. The person in question shall be
given equal time to present any defense before
the membership present and the Board of
Directors, prior to the matter coming to a vote.
Sufficient cause shall be determined by a
majority vote of the membership present which
shall include the Board of Directors. Neglect by
a member of the Board of Directors or any
officer shall be defined as, but not limited to,
failure to attend three (3) consecutive meetings
or any four (4) meetings in a period of 12
months. Should neglect occur, an automatic
hearing shall be called by the Board of
directors to determine whether sufficient cause
for removal due to neglect exists. The Recording
Secretary or Acting Secretary shall be
responsible for notifying the Board of Directors
of any offense or neglect pertaining to
attendance.
ARTICLE VII
DUTIES OF OFFICERS AND
DIRECTORS
The President shall preside
over all regular, special, annual and executive
meetings: Shall appoint the heads of all
standing committees and shall manage the affairs
of the RCC Saddle Club, including the scheduling
of all events and activities.
The Vice-President shall
assume the responsibilities of the President in
the event of his absence and shall have other
responsibilities as designated by the President.
The Recording Secretary
shall keep an accurate record of all meetings,
read the minutes of the previous meeting (unless
wavered), keep an accurate attendance count at
the meetings and shall have other duties as
designated by the President. It
will be the Recording
Secretary's responsibility to appoint a
replacement in the event of absence.
The Corresponding Secretary
shall keep an up to date mainline list of all
members, send monthly newsletter to all current
members and notification of media.
The Treasurer shall keep an
accurate record of all moneys received and
disbursed, report monthly and year-end fiscal
amount standings to the membership during
meetings, pay all disbursements by check and
collect receipts for all payments, collect dues
and advise the Corresponding Secretary of dues
status monthly and shall have other duties as
designated by the President. The Treasurer may
appoint an assistant if deemed necessary.
Checks written for any amount
of the RCC Saddle Club shall bear two of the
three signatures; one being that of the
Treasurer, with the second and third signature
being that of a Board of Director but cannot be
related.
All records and accounts kept
by the Secretaries and Treasurer shall be made
available to member's at all reasonable times.
Availability of said records and accounts shall
be the responsibility of the Board of Directors.
All records and accounts shall be audited
quarterly by the Board of Directors.
The Board of Directors shall
have supervision over and control of all matters
involving the RCC Saddle Club and its
properties, and shall act only after a majority
vote by the Board of Directors. All expenditures
in excess of $200.00 shall require a majority
vote of the Board of Directors.
Three members of the Board of
Directors shall constitute a quorum for the
transaction of regular RCC Saddle Club business.
ARTICLE VIII
RECOURSE FOR GRIEVANCE
Any voting member may file a
written grievance with the Board of Directors
during a regular meeting of the RCC Saddle Club.
The Board of Directors shall evaluate the
grievance and determine the disposition of said
grievance. Should the Board of Directors decide
said grievance has merit, the Board of Directors
may act directly to resolve the matter or they
may opt to present it before the membership for
suggestions and/or in the form of a hearing call
for a vote on the disposition of grievance.
Should a hearing be held, the membership shall
determine the final disposition of said
grievance, in accordance with these By-Laws.
If the Board of Directors
shall find the grievance to be without merit
they shall notify filing member, in writing, of
said decision not later than 24 hours prior to
the next regular meeting for the RCC Saddle
Club.
Any member whose written
grievance has been found by the Board of
Directors to be without merit, may petition the
Board of Directors for a hearing on the matter
if said member can obtain 20% or more of the
voting memberships support on said petitions. If
a valid petition be submitted which meets said
requirement, the Board of Directors shall
convene a hearing on said matter during the next
regular meeting of the RCC Saddle Club.
The voting membership shall be
notified of said hearing before the next regular
meeting of the RCC Saddle Club.
During any
hearing called by petition, or directly by the
Board of Directors, the petitioner, or filing
party, shall be given equal time to present
their views before the membership present. The
membership present shall vote on the disposition
of said grievance, whether on resolution of, or
continuation of consideration. A majority vote
by the membership present shall determine the
final disposition of said grievance.
ARTICLE IX
AMENDMENTS OF BY-LAWS
These By-Laws shall only be
amended by a majority vote of the Board of
Directors. All members shall be informed of any
proposed amendments at the regular or special
meeting during which said amendments shall be
put to a vote. Before amendments are put to a
vote a floor discussion shall be held on
proposed amendment(s).
ARTICLE X
SADDLE CLUB LIABILITY
The RCC Saddle Club shall not
be liable for any indebtedness which is not
transacted in accordance with these By-Laws. The
RCC Saddle Club shall not be held liable for any
injuries or damages suffered by any member or
participant in any Saddle Club event or
activity. The RCC Saddle Club shall not be
liable for any injuries or damages resulting
from the unauthorized use of, or presence upon,
any RCC Saddle Club property. Alcohol is not
permitted on the RCC Saddle Club property.
ARTICLE XI
DISSOLUTION OF SADDLE CLUB
The RCC Saddle
Club shall be dissolved by a majority vote of
the entire Board of Directors, and shall be
ratified by a majority vote of the present
membership, at the next regular or special
meeting of the RCC Saddle Club, provided that
all members have been given not less than 30
days notice.
Upon dissolution, all club
property shall be sold, indebtedness paid, and
the remaining funds, if any, shall be donated to
a Charitable Organization within the Communities
of Colorado City and Rye, to be determined by
the Board of Directors.
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