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By-Laws
BY-LAWS
OF
THE RYE-COLORADO CITY SADDLE CLUB
JANUARY
10, 1991
Rev. SEPTEMBER 28, 2011
ARTICLE I
NAME
The Saddle Club shall
be known as the Rye-Colorado City Saddle
Club, sometimes called the RCC Saddle
Club, and shall have its headquarters
located in Colorado City, Colorado.
The RCC Saddle Club
colors shall be Purple and White.
ARTICLE II
PURPOSE
The purpose of the RCC
Saddle Club is to promote horsemanship,
provide equine activities for its
members, promote community interest in
equestrian activities and promote
community knowledge and awareness of
equine value.
ARTICLE III
MEMBERSHIP
Membership in the RCC
Saddle Club shall be granted to persons
18 years of age and over accompanied by
one year’s dues, and a signed liability
waiver. The Board of Directors may for
sufficient cause decline acceptance of
any membership.
A person under the age
of 18 may become a member in the RCC
Saddle Club by submitting an appropriate
application accompanied by one year's
dues. This application must grant
parental permission for applicant to be
a member of the RCC Saddle Club, relieve
the RCC Saddle Club of any and all
liabilities pertaining to applicant, and
be signed by parents or legal guardian.
Membership in the RCC
Saddle Club entitles the member to
participate in all RCC Saddle Club
sponsored activities and events. A
member may use the RCC Saddle Club arena
and grounds other than during regularly
scheduled events.
ARTICLE IV
MEMBERSHIP DUES
Yearly membership dues
in the RCC Saddle club shall be as
follows:
Family Membership. Spouses and
dependants/foster children aged 18 and
under living in
the same household:
$30.00
Individual Membership.
Persons 19 years of age and older:
$20.00
Youth Membership. Children
18 years of age and under that are
not in a
family membership: $10.00
**All Age
Definitions are as of January 1st of the
current year.
There shall be no
prorating dues. The full amount must be
paid for all or part of a year. In order
to be a member with all associated
privileges, dues are payable January
1st. Dues are delinquent after March 1st
and will be assessed a $10.00 late fee
to renewing members.
Non-payment of dues by
March 1st will automatically terminate
membership status and all privileges
thereof. Should such person be an
officer or member of the Board of
Directors, the remaining members of the
Board of Directors shall immediately
appoint a replacement to complete the
remaining term of said office or
position.
ARTICLE V
MEETINGS
Regular monthly
meetings of the RCC Saddle Club will be
held on the second Thursday of each
month, at a time and place which shall
be determined by the Board of Directors.
A regular meeting may, on occasion, be
vacated by the unanimous vote of the
Board of Directors, provided sufficient
notification be given to the membership.
An annual meeting of
the RCC Saddle Club shall be held on the
second Thursday in February, for the
purpose of electing officers and members
of the Board of Directors.
Special meetings of
the RCC Saddle Club may be called by the
President. If three (3) or more members
of the Board of Directors request a
special meeting, the President shall
comply with said request, for the
purpose of considering any matter which
cannot wait until the regularly
scheduled meeting.
During executive
meetings of the Board of Directors the
Secretary shall keep a record of said
meetings, which shall be placed into the
permanent records of the RCC Saddle
Club.
ARTICLE VI
OFFICERS AND
ELECTIONS
The RCC Saddle
Club shall have the following officers:
President, Vice-President, Secretary and
Treasurer. At the discretion of the
Board of
Directors, the office of the Secretary
must be split into two separate offices;
one of Recording Secretary and one of
Corresponding Secretary.
The term of Offices or
Positions shall be two (2) years. The
election of Offices and Positions shall
be elected by the membership present.
The RCC Saddle Club
shall have a Board of directors composed
of five (5) members. The President and
the Vice-President shall occupy two (2)
of these Board positions.
There shall not be
more than one member of an immediate
family serving on the Board of Directors
at any one time.
At the regular January
meeting a nominating committee shall be
appointed by the Board of Directors.
This committee shall consist of three
(3) members who are not officers or
members of the Board of Directors of the
RCC Saddle Club. The nominating
committee shall prepare a slate of
candidates for each elective Office and
Position. The slate of candidates shall
be presented to the membership at the
second January meeting.
Nominations from the
floor may be made for any elective
Office or Position at the Annual
February meeting. Nominations for each
elective Office or Position shall be
called for separately. When there is
more than one Office or Position to be
elected, each is to be a separate vote.
In case of any ties, the Board of
Directors shall flip a coin.
Any person nominated
for an elective Office or Position shall
have been an active member of the RCC
Saddle Club for the proceeding year.
(Reference Membership Dues/paragraph 2).
A voting member shall
be defined as; any current member who is
14 years of age or older.
All voting for the
election of positions to the Board of
Directors and other Offices shall be by
secret ballot. Ballots shall be counted
by three (3) members who are not
themselves nominees or immediately
related to nominees. The candidate
receiving the highest number of votes
shall be declared the winner of that
Office or Position. The elective results
of each Office or Position shall be
announced separately.
A member of the Board
of Directors of the RCC Saddle Club may
only be removed for sufficient cause. A
hearing shall be held at either a
regular or special meeting to determine
whether any cause be sufficient to
warrant removal. The person in question
shall be given equal time to present any
defense before the membership present
and the Board of Directors, prior to the
matter coming to a vote. Sufficient
cause shall be determined by a majority
vote of the membership present which
shall include the Board of Directors.
Neglect by a member of the Board of
Directors or any officer shall be
defined as, but not limited to, failure
to attend three (3) consecutive meetings
or any four (4) meetings in a period of
12 months. Should neglect occur, an
automatic hearing shall be called by the
Board of directors to determine whether
sufficient cause for removal due to
neglect exists. The Recording Secretary
or Acting Secretary shall be responsible
for notifying the Board of Directors of
any offense or neglect pertaining to
attendance.
ARTICLE VII
DUTIES OF OFFICERS
AND DIRECTORS
The President shall
preside over all regular, special,
annual and executive meetings:
Shall appoint the heads of all standing
committees and shall manage the affairs
of the RCC Saddle Club, including the
scheduling of all events and activities.
The Vice-President
shall assume the responsibilities of the
President in the event of his absence
and shall have other responsibilities as
designated by the President.
The Recording
Secretary shall keep an accurate record
of all meetings, read the minutes of the
previous meeting (unless wavered), keep
an accurate attendance count at the
meetings and shall have other duties as
designated by the President. It
will be the
Recording Secretary's responsibility to
appoint a replacement in the event of
absence.
The Corresponding
Secretary shall keep an up to date
mainline list of all members, send
monthly newsletter to all current
members and notification of media.
The Treasurer shall
keep an accurate record of all moneys
received and disbursed, report monthly
and year-end fiscal amount standings to
the membership during meetings, pay all
disbursements by check and collect
receipts for all payments, collect dues
and advise the Corresponding Secretary
of dues status monthly and shall have
other duties as designated by the
President. The Treasurer may appoint an
assistant if deemed necessary.
Checks written for any
amount of the RCC Saddle Club shall bear
two of the three signatures; one being
that of the Treasurer, with the second
and third signature being that of a
Board of Director but cannot be related.
All records and
accounts kept by the Secretaries and
Treasurer shall be made available to
member's at all reasonable times.
Availability of said records and
accounts shall be the responsibility of
the Board of Directors. All records and
accounts shall be audited quarterly by
the Board of Directors.
The Board of Directors
shall have supervision over and control
of all matters involving the RCC Saddle
Club and its properties, and shall act
only after a majority vote by the Board
of Directors. All expenditures in excess
of $200.00 shall require a majority vote
of the Board of Directors.
Three members of the
Board of Directors shall constitute a
quorum for the transaction of regular
RCC Saddle Club business.
ARTICLE VIII
RECOURSE FOR
GRIEVANCE
Any voting member may
file a written grievance with the Board
of Directors during a regular meeting of
the RCC Saddle Club. The Board of
Directors shall evaluate the grievance
and determine the disposition of said
grievance. Should the Board of Directors
decide said grievance has merit, the
Board of Directors may act directly to
resolve the matter or they may opt to
present it before the membership for
suggestions and/or in the form of a
hearing call for a vote on the
disposition of grievance. Should a
hearing be held, the membership shall
determine the final disposition of said
grievance, in accordance with these
By-Laws.
If the Board of
Directors shall find the grievance to be
without merit they shall notify filing
member, in writing, of said decision not
later than 24 hours prior to the next
regular meeting for the RCC Saddle Club.
Any member whose
written grievance has been found by the
Board of Directors to be without merit,
may petition the Board of Directors for
a hearing on the matter if said member
can obtain 20% or more of the voting
memberships support on said petitions.
If a valid petition be submitted which
meets said requirement, the Board of
Directors shall convene a hearing on
said matter during the next regular
meeting of the RCC Saddle Club.
The voting membership
shall be notified of said hearing before
the next regular meeting of the RCC
Saddle Club.
During
any hearing called by petition, or
directly by the Board of Directors, the
petitioner, or filing party, shall be
given equal time to present their views
before the membership present. The
membership present shall vote on the
disposition of said grievance, whether
on resolution of, or continuation of
consideration. A majority vote by the
membership present shall determine the
final disposition of said
grievance.
ARTICLE IX
AMENDMENTS OF
BY-LAWS
These By-Laws shall
only be amended by a majority vote of
the Board of Directors. All members
shall be informed of any proposed
amendments at the regular or special
meeting during which said amendments
shall be put to a vote. Before
amendments are put to a vote a floor
discussion shall be held on proposed
amendment(s).
ARTICLE X
SADDLE CLUB
LIABILITY
The RCC Saddle Club
shall not be liable for any indebtedness
which is not transacted in accordance
with these By-Laws. The RCC Saddle Club
shall not be held liable for any
injuries or damages suffered by any
member or participant in any Saddle Club
event or activity. The RCC Saddle Club
shall not be liable for any injuries or
damages resulting from the unauthorized
use of, or presence upon, any RCC Saddle
Club property. Alcohol is not permitted
on the RCC Saddle Club property.
ARTICLE XI
DISSOLUTION OF
SADDLE CLUB
The RCC
Saddle Club shall be dissolved by a
majority vote of the entire Board of
Directors, and shall be ratified by a
majority vote of the present
membership, at the next regular or
special meeting of the RCC Saddle Club,
provided that all members have been
given not less than 30 days notice.
Upon dissolution, all
club property shall be sold,
indebtedness paid, and the remaining
funds, if any, shall be donated to a
Charitable Organization within the
Communities of Colorado City and Rye, to
be determined by the Board of Directors.
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