2025 Elections
November 10, 2025
This November we will be electing the following positions:
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Vice President
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Treasurer
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Board Member 1 (To serve the remaining 1 year of the 2-year term)
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Board Member 3
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Any person nominated for an elective office or position must have been an active member of RCCSC for 2025.
An active member shall be defined as any individual who regularly participates in the organization by attending at least two monthly club meetings, participating in at least two club events or clinics, and completing the required volunteer hours. Social gatherings will not be considered a qualifying event.
Nominations from the floor may be made for an elective office or position at the November meeting. All nominees must be present at the scheduled meeting in order to accept said nomination.
Voting Eligibility
All elections will be determined by a majority vote of the members physically present at the scheduled November meeting or a Special Meeting held for the purpose of conducting an election. The Board of Directors will vote as a member during elections.
Votes and nominations will not be accepted by members who are not physically present at the scheduled meeting.
A voting member is defined as any current member who is at least 14 years of age and meets the following criteria:
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Has submitted all required paperwork,
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Has paid the appropriate annual dues,
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And has completed all necessary signature documents.
All voting for the Board of Directors shall be conducted by secret ballot. Ballots shall be counted by three (3) members who are not themselves nominees and not immediate family members of any nominee. If more than one Office or Position is to be filled, each will be voted on separately. The candidate receiving the highest number of votes shall be declared the winner. In the event of a tie, the Board of Directors shall determine the winner by a coin toss. The election results of each Office or Position shall be announced separately.
Vice President Duties
The Vice-President will:
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Assume the responsibilities of the President in the event of an absence as listed below:
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Preside over all regular, special, annual and executive meetings in accordance with Robert’s Rules of Order.
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Appoint directors of events.
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Appoint the heads of all standing committees.
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Have executive oversight of all RCCSC affairs ensuring timelines of projects and business obligations are met.
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Responsibly designate duties to board members.
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Schedule all events and activities.
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Perform other duties as designated by the President.
Treasurer Duties
The Treasurer will:
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Keep an accurate record of all money received and disbursed.
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Report monthly and year-end fiscal amount standings to the membership during meetings.
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Pay all disbursements and collect receipts for all deposits.
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Collect all dues and payments.
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Advise the Board of Directors of dues status monthly.
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Collaborate with the President to accurately file IRS form 990 annually.
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May request the Board of Directors approval to appoint an assistant if deemed necessary.
All checks collected for Rye Colorado City Saddle Club activities, memberships, sponsorships, donations etc. will be made out to the Rye Colorado City Saddle Club only and not an individual.
Board Member Duties
Board members will:
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Carry out and complete duties assigned by the President.